Guide
An RMIS is a centralized platform for capturing, analyzing, and reporting on incidents, near misses, and risk exposures across an organization. A modern RMIS does more than log what happened — it helps you understand why, and prevent it from happening again.
Why it matters
The tools that got you started — spreadsheets, shared drives, email threads — were the right call at the time. As volume and stakes grow, three things start to fail at once.
Every report is written differently, so patterns stay invisible.
By the time a risk is visible, it has already recurred.
When a regulator, insurer, or attorney asks what you knew and when, the answer is a scramble.
The Centerpiece
Most incident systems ask “what happened?” and stop — so the same mistakes recur because no one examined why. Safety-science frameworks give your team a consistent way to trace the real conditions behind an incident. They come from aviation, healthcare, and industrial safety — and you don’t need to be an expert in them, because the system provides the structure. Here’s what the three you’ll hear about actually mean.
Why it matters for you: you fix the underlying condition once, instead of reacting to the same incident again and again. IncidentAnalytix gives your team the structure to apply these methods consistently — it supports the analysis, it doesn’t replace investigator judgment.
HFACS
The Human Factors Analysis and Classification System, developed in aviation, traces an incident up through the layers above the person at the sharp end — the conditions they worked in, the supervision, and the organizational decisions that made it likely. It’s a systems view, not a hunt for one person to blame.
ICAM
The Incident Cause Analysis Method separates what people did from the conditions they worked in and the safeguards that should have caught the problem — so corrective actions fix the system, not just the individual.
STAMP / STPA
A systems approach that reveals how parts of an operation which each worked “as designed” can still combine into an unsafe outcome — catching risks that single-cause thinking misses.
Who Needs a RMIS
Select your domain to see the standards you answer to and what IncidentAnalytix delivers for you.
Answers to · Clery Act & Title IX
Incident reporting is scattered across residence life, athletics, labs, and campus security — so patterns stay invisible and Clery reporting is a scramble.
Consolidate every campus incident
Residence life, athletics, labs, and security report into one structured system.
Confidential case handling
Role-based and column-level security for Title IX-adjacent and sensitive matters.
Support Clery Act reporting
Configurable incident categories and logs that produce defensible, timely records.
See patterns across departments
Trend contributing factors to surface systemic risk before it repeats.
The Standards Behind Incident Tracking
Most organizations that protect people are accountable to at least one standard or regulation — and nearly all require exactly what an RMIS provides.
ISO 45001
The international standard for occupational health-and-safety management. It requires organizations to report, investigate, and correct incidents — including near misses — and to review trends.
ISO 31000 · 21101
ISO 31000 is the umbrella framework for managing risk of any kind. ISO 21101 is the safety-management standard written specifically for outdoor and adventure programs.
Title IX · Clery · OSHA
OSHA injury recordkeeping (the OSHA 300 log) for US employers, the Clery Act for US colleges, and camp/experiential accreditation bodies — all require documented incident reporting and review.
The Product
IncidentAnalytix is a Risk Management Information System with safety-science analysis built in — HFACS, ICAM, and STAMP/STPA — running natively in your own Microsoft tenant.
